Study & Apply

Future Students

 

Application Procedures

Documents Requirement

Note: Incomplete applications cannot be processed

All International Students should read the requirements for enrolment carefully and ensure all information is complete before submission.

Fill up and submit the International Student Application Form. To avoid delays, please ensure that all information is complete, with the following documents attached:

  • Completed Application Form
  • RM 700 Enrolment Fee (non-refundable, non-transferable)
  • RM 2,400 Student Pass/ Visa processing fee – paid to EMGS (non-refundable)
    • Indonesian students pay RM 3,400 to EMGS (Student Pass valid for 2 years – Program Duration: 2 years and above) - payment instructions
  • ompleted Health Declaration Form - Please refer to the this link for more information.
  • 2 passport photos (White background – size 3.5cm X 4.5cm) - Please refer to the this link for more information.
  • 2 photocopies of passport (ALL pages including blank pages, 2 pages per A4 sheet, single side)
    • Passport must be valid for a minimum of 18 months from intake date
  • 2 photocopies of official academic results
Residence/Accommodation Application (if required)
  • Completed On-Campus Residence Application Form (if required)
  • RM 500 Application Fee (non-refundable nor transferable)
  • 2 passport-size photographs              
     
  • 1 photocopy of passport (only the personal information page)
Additional Documents (if required)
  • 2 photocopies of Release Letter, including attendance & academic record (for applicants transferring from other institutions in Malaysia)
  • 2 photocopies of English Language qualifications such as IELTS, TOEFL, etc. (for non-English medium of instruction/ education system/ qualifications)
  • Resume/Character Reference Letter (for applicants above 23 years old, required by the Malaysian Immigration Dept.)
  • 1 original copy of Sponsorship letter (for applicants financed by scholarship/sponsorship/study loan)
  • 2 photocopies of School Leaving Certificate (for applicants graduating from high schools in Malaysia)
  • Statutory Declaration confirming identity (for applicants with names spelt differently in official transcripts and documents)
  • No Objection Certificate (NOC) (for applicants from sub-Sahara African countries) or Letter of Eligibility (for Nigerian citizens)
  • Dependant pass holder under 18 years old must get “permission to study” endorse in original passport

If you graduated from an international high school in Malaysia:

  • School Leaving Certificate or Completion Certificate


If you have previously studied in another higher education institution (college or university level) in Malaysia, additional documents needed are:

  • Release Letter (from former institution) and
  • Attendance Report (must be at least 80%).


International students from other higher education institutions in Malaysia who intend to change institutions need an approval from/through a Release Letter issued by the present institution.

Other Instructions

Please email us first to confirm your eligibility before submitting an application. Offer Letters will be issued to successful applicants (please allow 3 working days).

Always include the student’s particulars – name, passport no., course and intake month and year.

All application documents and initial payment to be submitted to International Office at least eight (8) weeks before the intake date(s).

Please mail or courier to:-

SUNWAY UNIVERSITY (International Office) No.5, JALAN UNIVERSITI BANDAR SUNWAY 47500 SELANGOR DARUL EHSAN MALAYSIA

Email: @email

Important Note: Telegraphic Transfers may take up to 14 working days to reach our bank account. This should be taken into account when remitting funds. If Malaysian Ringgit is not available, the equivalent amounts in international currencies are also acceptable (e.g. USD, AUD, SGD, EUR, GBP etc.) Application and Registration fees are non-refundable. Incomplete applications cannot be processed.

 

Late Applications


If your application arrives in Sunway University less than 6 weeks before the intake date, it will be considered a Late Application. There is a high possibility of your admission being deferred to the next available intake because the student VAL cannot be obtained in time from EMGS.

 

Application procedures above are only applicable for Sunway University and Sunway College.

For Sunway international schools, please refer to the buttons below:

 

 

 

After Obtaining Your Offer Letter

Pre-Arrival

Step 1 - Accept Your Course Offer

Accept your offer as detailed in the letter of Offer, Terms and Conditions of Enrolment. Sign and return the ‘Acceptance of Offer’ to the International Office (IO).

Send any outstanding documents as listed in the in Incomplete Record Checklist attached with Letter of Offer. Late submission of documents will delay your visa (Student Pass) application.

Pay your outstanding application fees if required.

Confirm your accommodation if you have applied for campus residence, please contact: +603-74505500 or email: @email

Authenticity of Supporting Documents. Copies of certificates submitted must be certified as true for admission. Upon request by the University, you must show the original certificates for verification.

Forgery or alteration of original documents results in immediate dismissal by the University.

 

Step 2 - Get Your Student Visa

IO will apply for your Malaysian Student Pass upon receiving the signed “Acceptance of Offer”, and all required documents and fees.

The processing time for Student Pass approval takes 6 to 8 weeks.

Once the Student Pass is approved, a Visa Approval Letter (VAL) is issued.

Please refer to the official EMGS link and print out your Student VAL: https://educationmalaysia.gov.my/emgs/application/searchForm/

All international students are required to pay the advance fees payment before the orientation date.

 

Step 3 - Pre-Departure

Single Entry Visa (SEV)/Visa with Reference (VDR) is mandatory before traveling to Malaysia. However certain countries are exempted. For more information please refer to this link (Official Malaysia Immigration website): http://www.imi.gov.my/index.php/en/pass.html?id=288. Travelling to Malaysia without SEV/VDR may cause complications to your student visa endorsement upon arrival.

Check with the Malaysian Embassy in your home country / nearest to you on the requirement of Single-Entry Visa (SEV)/Visa with Reference (VDR) to enter Malaysia.

The student VAL is valid for SIX months from the date of issuance. New visa application is required for student VALs that have expired (with payment).

Departure

Step 4 - DEPARTURE

Notify IO of your arrival details by returning the completed Airport Arrival Notice at least 7 working days before arrival, by email to: @email

Airport Arrival staff from IO will acknowledge and confirm pick-up arrangement within 3 working days.

 

Checklist for Departure

  • Original copy of VAL, and SEV/VDR (for countries that require visa to enter Malaysia).
  • Original Passport (valid for 18 months before expiry).
  • High School / academic certificates, passport type photographs, medical information, spare photocopies of passport, etc.
  • Acceptance of Offer Letter, receipts / proof of payments.
  • Notify your arrival date by sending the completed Airport Arrival Notice.
  • Sufficient cash (Malaysian Ringgit - MYR) and important contact numbers.
    • MYR can be obtained from the airport money changers.
Arrival

Step 5 - Arrival

Upon arriving at the airport, you may contact Airport pickup staff on +6019-3362242

You will be met at the designated meeting point in the airport.

As student visas are processed differently, when you arrive, proceed to the Immigration Office in the airport. It is commonly located near the Immigration counters. If unsure please ask the staff on duty. You must present your Visa Approval Letter (VAL or e-VAL) and Sunway’s program Offer letter.

Before leaving the immigration counter: Always ensure that there is a Special Pass stamped in your passport. If you are unsure, always check with Sunway’s airport pick up staff before leaving the airport. If you encounter any issues at the Immigration Checkpoint, kindly contact our Airport Arrival Hotline (+6019-3362242).

 

Settling In

Come to the IO in the campus on the next working day for a pre-orientation briefing. You will be given a Welcome Kit and International Student Information Guide.

IO will arrange your post-arrival Medical Screening. (This is mandatory for all international students). Transport will be arranged.

After your medical screening, submit your passport to IO (not later than 7 working days of your arrival) for your Student Pass endorsement.

 

Orientation(s)

International students must attend:

  • Course/Programme Orientation on intake day – Refer to your Offer Letter for the orientation date
  • International Students Welcome Reception hosted by IO – date will be advised upon reporting to IO.
Important Contact for International Students

International Office

During office hours: 8:30 a.m. to 5:30 a.m, Monday to Friday

 

IO Emergency hotline

After office hours/weekends/public holidays      
+60-19-3362242

 

Sunway iMail Account

All students are issued with an iMail email account during/after orientation. Using iMail for correspondence with Sunway helps to ensure your identity and validity of the communication. Check your iMail daily for important announcements.

 

Penalties exist for overstaying due to expired visas.

Overstaying is a serious offence under Malaysian law. It can result in imprisonment and deportation. Future entry into Malaysia can be denied in the future if there is a record of visa overstay.

Fines for overstay can be up to RM1,000. For repeat offences, the fines are increased.

Students are referred to Sunway University/ Sunway College Rules & Regulations governing their academic rights and obligations during their tenure of study.

 

 

Current Students

 

Student Pass Information

Student Pass Extension (Renewal)

 

Step 1:

Fill up the Student Pass Extension Form (from IO) and submit 2 months before the pass expiry date. Approvals from the respective programs must be obtained. Four (4) types of documents are needed:

  • ATTENDANCE (from the first semester)
  • Semester results achieved (to date)
  • A letter of support from the Academic Head of Department is required if:
    • attendance is less than 80% and/or
    • the course is not completed within the stipulated duration of study.

Step 2:

Compile all relevant documents required in the Student Pass Extension (Renewal) form.

Step 3:

Documents will be checked by IO before a Payment Advice is issued. Thereafter students will pay for the special pass and insurance at the Finance Dept.

Step 4:

Hand in the passport to IO one (1) month before the student pass expiry date. Renewals may take up to 4 weeks. Do not make any travel plans until Student Passes are renewed and passports are returned.

 

 

Completion of Studies

Application for refunds must be made within 12 calendar months from your last day of study. The return of your student ID card (if you registered as a student in 2008 or earlier) is mandatory. Failure to return results in a penalty of RM 50.

All Sunway Education Group equipment/ property in your possession (e.g., books borrowed from the Sunway University and Sunway College KL Library) must be returned to the relevant departments.

Students are required to submit the Completion Form / Withdrawal Form on the last day of their exams. Passports must be submitted to IO for Student Pass cancellation 4 weeks before departure.

 

 

Downloads

  1. International Student Application Form (Sunway College)
  2. International Student Application Form (Sunway University)
  3. On-Campus Residence Application Form
  4. Health Declaration Form
  5. International Student Application Form (Sunway University - Postgraduate)
  6. Student Arrival Notice
  7. Student Pass Extension (Renewal) Form
  8. Completion Withdrawal Form (Sunway College)
  9. Completion Withdrawal Form (Sunway University)
  10. International Preparatory Programme (IPP)

 

 

Important Notice: International Students Returning to Campus

 

 

Traveling to Malaysia: Frequently Asked Questions (FAQ)

  1. Movement Procedure For International Students
  2. Travelling to Malaysia Frequently Asked Questions (FAQ)
  3. Travelling to Malaysia Visa Related Matters Scenario

 

 

 

 

Download Prospectus

 

How to Apply?